Want to get paid accurately for your freelance work? Learning how to track billable hours is essential. This guide breaks down what billable hours are, why they matter, and how to track them using manual methods, timers, or dedicated tools like Time 'N Track. You’ll also learn best practices for accurate time tracking, how to separate billable from non-billable work, and how to turn your tracked hours into clear, professional invoices. Whether you're just starting out or looking to tighten your workflow, this article will help you track time with confidence - and get paid what you deserve.

What Are Billable Hours?

Billable hours are the hours you spend working on tasks directly related to a client project. These are hours you invoice for. Non-billable hours, on the other hand, include admin work, marketing, invoicing, and other tasks you can’t charge your client for directly.

Why It Matters

Not tracking billable hours accurately can lead to undercharging, scope creep, and burnout. By keeping a close eye on your time, you can:

• Invoice accurately
• Understand project profitability
• Set better project rates
• Make smarter business decisions

Methods for Tracking Billable Hours

1. Manual Tracking

You can track hours manually using a spreadsheet or a physical notebook. While this can work for small projects, it's time-consuming and error-prone.

2. Digital Timers

Use a digital timer (like a Pomodoro app or stopwatch) and record the time spent per task. This is slightly more efficient but still requires manual data entry.

3. Time Tracking Tools

The most efficient method is using a dedicated time tracking tool like Time 'N Track. These tools:

• Let you start/stop timers with one click
• Categorize time by project/client
• Automatically generate timesheets
• Help you prepare invoices based on tracked time

Best Practices for Accurate Time Tracking

• Track in real-time: Avoid logging time after the fact. Memory is unreliable.
• Use detailed task names: Instead of "design," write "design client X landing page."
• Review daily: Spend 5 minutes reviewing your entries at the end of the day.
• Separate billable vs non-billable: This gives you insights into where your time really goes.

Turning Tracked Hours into Invoices

Once you’ve tracked your time, the next step is invoicing. Tools like Time 'N Track can help you:

• Generate invoices automatically
• Attach timesheets for transparency
• Set hourly or flat rates per project

Final Thoughts

Accurately tracking billable hours is a habit that pays off - literally. With the right system in place, you'll get better insights into your work, reduce friction with clients, and run a more profitable business.

Why not try Time 'N Track? You get 14 days of free trial. Sign up now and start tracking your billable hours today.

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